Temporary Administrative Support (Full and Part-time)

Job Description

Position: Temporary Administrative Support (Full-time & Part-time)
Organization: University of Calgary
Location: Calgary, AB, Canada
Application: Apply via UCalgary Careers

About the Role

The University of Calgary is inviting applications for temporary Administrative Support positions across multiple departments. These roles provide short-term, part-time or full-time assistance, supporting the smooth delivery of academic, administrative, and operational functions within the university.

This is an excellent opportunity for individuals with strong organizational skills, customer service experience, and a commitment to accuracy and professionalism to contribute to one of Canada’s leading research institutions.

Key Responsibilities

Responsibilities may vary by department but can include:

• Providing general reception and front-desk support.

• Handling customer service inquiries in person, via email, and over the phone.

• Performing administrative tasks such as photocopying, filing, and data entry.

• Coordinating and organizing departmental operations and services.

• Scheduling meetings and making travel arrangements.

• Drafting correspondence, preparing reports, and developing presentations.

• Using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Access, Teams) for various administrative tasks.

• Maintaining accurate records and ensuring confidentiality.

• Supporting collaborative relationships with internal and external stakeholders.

Qualifications

• Minimum Education: High school diploma (Grade 12) with additional training in administration.

• Experience: Prior experience in an administrative or office support role.

• Strong organizational and time-management skills with the ability to prioritize tasks effectively.

• Excellent oral and written communication skills.

• Strong typing, proofreading, and attention to detail.

• Proficiency in Microsoft Office applications (Word, Excel, Outlook, Access, PowerPoint, Teams).

• Ability to work independently while contributing positively to a team environment.

Additional Information

• Application Deadline: Ongoing. Applications will be reviewed as they are received.

• Please indicate in your cover letter the appointment length and days of availability.

• Only shortlisted candidates will be contacted.

• Positions fall under the AUPE bargaining unit; classification will vary based on duties and responsibilities.

About the University of Calgary

The University of Calgary is one of Canada’s leading research institutions, located in the country’s most enterprising city. With more than 36,000 students, UCalgary fosters innovation, entrepreneurship, and research-driven education.

The university has launched an institution-wide Indigenous Strategy, building an inclusive and culturally competent campus that welcomes and supports Indigenous Peoples and perspectives.

Commitment to Equity, Diversity, and Inclusion

UCalgary is committed to building an equitable, diverse, and inclusive workplace. We encourage applications from women, Indigenous peoples, persons with disabilities, visible/racialized minorities, and individuals of diverse sexual orientations and gender identities.

We recognize that many talented candidates may not meet every listed qualification and strongly encourage you to apply if you believe you can contribute meaningfully to the role.

Preference will be given to Canadian citizens and permanent residents of Canada.

For accommodation requests during the recruitment process, please contact hrhire@ucalgary.ca.

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