RECORDS ADMINISTRATOR I – Legal Records Administrator

Records Administrator I – Legal Records Administrator

Job Details

• Company: State of Colorado
• Location: Pueblo, CO, United States
• Job Type: Full-time, Exempt
• Salary: $60,600 – $96,960 annually
• Eligibility: Open only to Colorado State residents

Key Duties

The Legal Records Administrator supports the Colorado Mental Health Institute at Pueblo (CMHIP) by overseeing the integrity and compliance of legal patient records. This role serves as a liaison between CMHIP, Colorado Courts, attorneys, law enforcement, and outside medical providers. Key responsibilities include:

• Reviewing and verifying court orders related to criminal proceedings and mental health commitments.
• Maintaining accurate legal documentation in electronic health record systems (BEHR and Legacy Cube).
• Drafting and processing involuntary medication petitions, civil certifications, and related legal documents.
• Coordinating admission and discharge procedures in compliance with state statutes.
• Preparing reports, correspondence, and court notifications for attorneys, district courts, and clinical teams.
• Serving on hospital committees such as Admissions and Forensic Oversight, ensuring compliance with statutes and policies.
• Supervising and guiding administrative staff in legal documentation processes.
• Managing data systems, licenses, and compliance reports.

Requirements

• Experience: At least seven (7) years of relevant experience in legal records, healthcare administration, or related fields.
• Education/Experience Combination: Equivalent combination of education and related experience totaling seven years may be accepted.
• Skills & Competencies:
  • Knowledge of HIPAA and Colorado Revised Statute 27-65 compliance.
  • Strong organizational, communication, and problem-solving skills.
  • Ability to manage sensitive legal and medical information accurately.
  • Supervisory experience is preferred.
• Conditions of Employment:
  • Must successfully complete CMHIP orientation and required training (including defensive tactics and CPR).
  • Ability to perform physical interventions when necessary.
  • TB screening and annual flu vaccination required.
  • Must be able to work in environments with varying noise, temperature, and potential exposure to assaultive behavior.

Pay & Benefits

• Annual salary range: $60,600 – $96,960
• PERA retirement benefits with additional 401(k) and 457 plan options
• Comprehensive medical, dental, life, and disability coverage
• Paid holidays, vacation, and sick leave
• Health Savings Account contributions
• Employee discount and wellness programs
• Flexible schedules and potential for remote work (based on eligibility)
• Public Service Loan Forgiveness (PSLF) program eligibility

About Us

The Colorado Department of Human Services (CDHS) is dedicated to improving the safety, health, and independence of Coloradans. At the Colorado Mental Health Institute at Pueblo (CMHIP), the Legal Records Department ensures the accuracy of legal documentation for patients across multiple clinical programs. This team plays a vital role in maintaining compliance with court mandates and supporting patient care through accurate records management.

Learn more about careers at CDHS at cdhs.colorado.gov.

See full job details on the company site.