Receptionist (Permanent, Part Time, 15 Hours per week, KSB)

Weald of Kent Grammar School

Receptionist (Part-Time, Permanent, 15 Hours per Week – KSB)
Weald of Kent Grammar School – Tonbridge, United Kingdom

Introduction

Are you a warm, organised, and professional individual looking for a part-time role in a highly regarded educational setting? Weald of Kent Grammar School is seeking a permanent part-time Receptionist to join their front office team. This is an excellent opportunity to contribute to a vibrant school community while working 15 hours per week in a supportive and structured environment.

About the School

Weald of Kent Grammar School is a selective girls’ school located in Tonbridge, Kent, with a strong reputation for academic excellence and student support. The school promotes a culture of high standards, respect, and personal development. With a vision to empower students to achieve their best, Weald of Kent focuses on both academic achievement and character building. The school’s Tonbridge campus is located in Tudeley Lane, TN9 2JP and offers modern facilities, a welcoming culture, and a commitment to staff wellbeing and development. Staff at Weald of Kent are encouraged to uphold the school’s values of integrity, achievement, and engagement in every interaction with students, parents, and colleagues.

The Role & Responsibilities

As a Receptionist at Weald of Kent Grammar School, you will be the first point of contact for students, staff, parents, and visitors. Your role is pivotal in representing the school’s values and ensuring the smooth running of daily administrative functions.

Front Desk Operations

  • Welcome Visitors and Students
    Greet guests and students professionally and warmly, helping to create a welcoming atmosphere and provide assistance as needed.

  • Handle Incoming Calls
    Answer and direct telephone calls efficiently, taking clear messages and providing accurate information to callers.

  • Visitor Registry Management
    Ensure all visitors sign in and out, issue badges, and comply with safeguarding procedures consistent with school policy.

Administrative Support

  • Manage Correspondence
    Handle emails, letters, and enquiries promptly, maintaining confidentiality and professionalism in all communications.

  • Provide General Clerical Assistance
    Support staff by distributing post, updating contact lists, managing sign-in sheets, and assisting with school communication tasks.

  • Schedule and Calendar Support
    Help coordinate appointments for meetings, parents’ evenings, and other school events as needed.

Office Coordination

  • Assist with Student Queries
    Respond to students who come to reception with queries or issues, and guide them to the appropriate staff member or resource.

  • Support Attendance Recording
    Help note late arrivals or absences in the attendance system when required, ensuring the data is accurate and up-to-date.

Qualifications

  • Previous Reception or Administrative Experience (Preferred)
    Experience in a school or educational environment is desirable but not essential. Familiarity with multi-line phone systems and customer-facing roles is a plus.

  • Strong Communication Skills
    Clear, confident verbal and written communication is essential for interacting with parents, staff, and students effectively and professionally.

  • Organisational Ability
    Capable of managing multiple tasks at once, keeping work areas organised, and maintaining accurate records.

  • Proficiency in IT
    Comfortable using Microsoft Office (Word, Outlook, Excel) and school management systems or willing to learn.

  • Attention to Detail
    Accuracy in handling messages, attendance records, and visitor logs is vital to ensuring compliance and efficiency.

  • Professional Attitude and Discretion
    Must handle confidential information with care and act in accordance with safeguarding policies.

Duties & Benefits

Core Duties

  • Greet and assist visitors and students professionally.

  • Answer and transfer phone calls, take messages, and respond to enquiries.

  • Support general administrative functions, including filing and correspondence.

  • Maintain visitor logs and reception area presentation.

  • Work collaboratively with office staff to meet school needs.

Benefits

  • Competitive Hourly Pay (£24,000 – £25,000 pro rata)
    Reflects the responsibility and importance of the role within the school office.

  • Regular Schedule – 15 Hours per Week
    Permanent part-time hours, typically split over two or three mornings or afternoons (to be agreed), ideal for balancing other commitments.

  • Supportive Team Environment
    Work alongside a friendly administrative team and staff who value communication, cooperation, and professional respect.

  • Professional Development
    Training opportunities and access to school-based or Local Authority workshops to support your skills in administration or safeguarding.

  • School Community Benefits
    Access to onsite parking, staff wellbeing initiatives, and inclusion in school events and celebrations.

What We’re Looking For

Weald of Kent Grammar School is looking for someone who:

  • Enjoys working with young people and is patient, calm, and approachable.

  • Communicates clearly and professionally with all stakeholders.

  • Is organised, punctual, and able to manage their own time effectively.

  • Shows initiative, discretion, and a willingness to support colleagues.

  • Embraces the values of the school and contributes positively to school life.

Why Join Us

As part of Weald of Kent Grammar School, you will become a member of a dedicated community focused on fostering both academic and personal growth in students. You’ll work in a reputable and supportive setting where your role contributes directly to creating a welcoming environment for families and visitors. The flexible hours, stable work environment, and collaborative culture make this position ideal for those seeking meaningful work that fits around other commitments.

Final Thoughts

If you’re organised, personable, and thrive in a role centered around people and communication, this part-time Receptionist position at Weald of Kent Grammar School is a wonderful opportunity. You will be part of a respected educational institution, supporting daily school operations while building positive relationships with staff, students, and visitors.

Apply Now
Join Weald of Kent Grammar School in Tonbridge as a Receptionist and help foster a professional, welcoming, and efficient school environment while enjoying flexible, part-time hours.

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Publishing Date:20th August 2025

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