Part Time Administrative Assistant

Part Time Administrative Assistant

• Company website link: https://www.vas.org.uk

• Company name: Voluntary Action Sheffield

• Location: Sheffield

• Postal Code: S7

• Region: South Yorkshire

• Company Office Local Address: Sheffield, United Kingdom

• Contact Info: +44 114 253 6600

• Email Address: info@vas.org.uk

• Country: United Kingdom

• Job Average Salary Rate: £15 per hour

• Currency: GBP

Job description

The ideal candidate will have excellent organisational and communication skills, can work independently, be able to multitask and prioritise tasks, have a strong attention to detail, and be able to manage their time effectively but know when to bring back decisions and tasks to the client to keep them informed and involved.

They will also need the resilience to handle an ever changing landscape and priorities, and to have experience handling confidential information with integrity and discretion. They will be someone who enjoys complex problem solving and thrives on bringing order to chaos.

Who you’d be working with:

You’d be working with a highly functioning, professional individual with excellent self-awareness. She has an acquired brain injury, ADHD, physical health conditions, and complex PTSD.

Due to these challenges she has an unreliable working memory and difficulty maintaining focus on tasks. She uses a range of IT platforms to support this. She thrives on reliability and a calm, directive manner. Her goal is to be as independent and autonomous as possible, within her brain related disabilities.

You will be working in an already established small team of 3 or 4 PAs.

Responsibilities:

1. Manage and organise the individual’s schedule, including appointments, meetings, and events.

2. Handle email correspondence and manage incoming communications, ensuring timely responses and prioritising important messages.

4. Proficient in digital filing, organising and record-keeping. Maintain electronic filing systems, ensuring all documents are organised and easily accessible.

5. Assist with personal tasks and projects as assigned, including household management and administrative support for personal ventures.

6. Maintain confidentiality and discretion in handling sensitive information and documents.

7. Proactively identify opportunities to streamline administrative processes and improve efficiency.

Requirements:

Excerpt from the official job listing
See full job description from the company website.

Job Summary

Voluntary Action Sheffield seeks a Part-Time Administrative Assistant to support a professional individual with complex needs. Responsibilities include managing schedules, handling communications, and assisting with personal tasks. The role offers 5–15 hours per week, with flexible scheduling and hybrid work options.

About Us

Voluntary Action Sheffield is a charity dedicated to supporting voluntary and community organizations in Sheffield. We provide resources, training, and advocacy to empower local groups and individuals, fostering a vibrant and inclusive community. Our work focuses on creating positive social change and enhancing the well-being of all residents.

Culture & Work Environment

We cultivate a collaborative and inclusive work environment where employees are encouraged to thrive. Our team-oriented culture emphasizes mutual respect, continuous learning, and a commitment to excellence, ensuring a positive and supportive atmosphere for both staff and customers.

Why Work With Us

Joining Voluntary Action Sheffield means becoming part of a mission-driven organization that values its employees. We offer flexible working hours, opportunities for professional development, and a supportive team environment. Your contributions will directly impact the community, making a meaningful difference in people’s lives.

Key Responsibilities

• Manage and organize the individual’s schedule, including appointments and meetings.

• Handle email correspondence and manage incoming communications.

• Assist with personal tasks and projects as assigned.

• Maintain confidentiality and discretion in handling sensitive information.

• Proactively identify opportunities to streamline administrative processes.

Key Qualifications

• Proven experience in administrative support roles.

• Excellent organizational and time management skills.

• Strong attention to detail and accuracy in completing tasks.

• Proficiency in Google Suite and other relevant digital tools.

• Ability to work independently and manage time effectively.

Benefits & Perks

• Competitive hourly wage of £15.

• Flexible working hours, approximately 5–15 hours per week.

• Hybrid working options available.

• Opportunities for professional development and training.

• Supportive and inclusive work culture.

Location Insights

The role is based in Sheffield, a vibrant city known for its rich cultural heritage and green spaces. The location offers easy access to public transport and local amenities, providing a conducive environment for both work and relaxation.

Summary Table

Common Interview Questions and Tips

1. Why do you want to work with Voluntary Action Sheffield?
   Tip: Highlight your passion for community work and supporting individuals with complex needs.

2. How do you prioritize tasks when managing multiple responsibilities?
   Tip: Provide examples of how you effectively manage time and tasks to ensure all duties are completed efficiently.

3. Describe a time when you handled sensitive information with discretion.
   Tip: Share specific instances where your professionalism and confidentiality were paramount.

4. How do you adapt to changing priorities and tasks?
   Tip: Discuss your flexibility and problem-solving skills in dynamic work environments.

5. What motivates you to work in the voluntary sector?
   Tip: Emphasize your commitment to social change and community development.

Market-Based Salary Overview and Analysis

The offered hourly wage of £15 is competitive within the Sheffield area for part-time administrative roles. Similar positions typically offer hourly rates ranging from £12 to £16, depending on experience and responsibilities.

Disclaimer

We aggregate publicly available job listings and link to the original source. We are not the hiring company and do not manage the recruitment process. Please apply only through the official careers website above.

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Join Voluntary Action Sheffield as a Part-Time Administrative Assistant. Support a professional individual with complex needs in managing daily tasks and communications. Apply now for this flexible and rewarding opportunity.