Junior Legal Administrative Assistant

About Us

MENA Recruit Pty Ltd in Sharjah specializes in connecting businesses with top talent across the MENA region. We provide recruitment solutions tailored to meet diverse industry needs, focusing on quality, efficiency, and long-term success. Our team of skilled professionals leverages industry insights and proven methodologies to match candidates with roles that align with their skills and career aspirations. We value transparency, professionalism, and integrity in every interaction, ensuring a seamless experience for both clients and candidates. At MENA Recruit, our goal is to empower organizations and individuals by bridging talent gaps and fostering growth.

Culture & Work Environment 

MENA Recruit fosters a collaborative and dynamic workplace where team members are encouraged to innovate, share ideas, and grow professionally. We prioritize transparency, mutual respect, and continuous learning, creating an environment where everyone contributes to delivering high-quality recruitment solutions while building strong client and candidate relationships.

Why Work With Us 

Joining MENA Recruit provides opportunities to develop your recruitment expertise in a supportive, professional environment. We offer continuous training, exposure to diverse industries, and a culture that values initiative and performance. Employees enjoy a collaborative atmosphere, recognition for contributions, and the chance to make a meaningful impact on clients and candidates alike.

www.menarecruit.com

Job description

My client, a niche legal services firm based in Dubai, wishes to recruit a junior legal administrative assistant.
Job Description:
You will work for the Managing Partner, and the role will comprise a wide range of activities, including:
Finance
Invoicing clients (including uploading to various client portals), credit control, issuing statements of accounts, etc.
Dealing with suppliers and paying supplier invoices.
Collaborating with external accountants for VAT, Corp Tax, Year End returns, etc.
HR
Posting roles on Linked-In, head-hunting and short-listing candidates.
Candidate management – arranging interviews for candidates, screening and background checks.
Arranging work permits, visas, and Emirates IDs for employees.
Preparing employment contracts and liaising with the free zone.
Onboarding employees, tracking holidays, payroll, setting up email addresses, arranging business cards, etc
Marketing / Business Development
Assisting with social media posts
Organising client events
Preparing submissions for legal directories, awards, etc.
Organising work events, training, etc.
General Admin
Personal assistant duties such as diary management, arranging couriers, etc.
Compliance / KYC checks on clients and issuing letters of engagement.
Renewing trade licence, insurance, subscriptions etc.
Legal Secretarial support as needed – typing/editing.
The role can be done remotely from home but with an initial period in the office for training/induction and then at least one day per week (and available to attend meetings as and when required). There is also flexibility on whether this is a full-time or part-time role.
Technical skills and requirements:
Must be based in Dubai
(ideally near Jumeirah Park/JLT) .
Minimum 1-2 years of experience in a company in a similar job – ideally within the legal / HR / Manpower sector
.
Demonstrated payroll experience with contractors and temporary staff.
Professional and diplomatic approach
.
Willingness to work in a fast-paced and challenging environment
.
Strong technical skills, including proficiency in all software packages (Word, Excel, PowerPoint) and, ideally, invoicing software (QuickBooks) and time recording (Clockify).
Good English communication skills (fluency in reading, writing and speaking).
Strong organizational skills, together with the ability to prioritize
.
Understanding of the importance of
c
lient
s
ervice
and dealing with confidential information
.
Strong typing skills with a high level of accuracy.
Bubbly and enthusiastic personality
Remuneration:
Salary will be
in the region of
AED3-5 K per month, negotiable depending on experience.
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