Judicial Assistant

Judicial Assistant

• Company website link: https://www.alberta.ca

• Company name: Government of Alberta

• Location: Calgary, AB

• Postal Code: T2P 4J8

• Region: Alberta

• Company Office local Address: 601 5 St SW, Calgary, AB, Canada

• Contact info: +1 403-297-7700

• Email address: hr@gov.ab.ca

• Country: Canada

• Job Type: Full-time

• Job Average Salary rate: $55,000 – $70,000 yearly

• Currency: CAD

Job description

Job Information

Job Title: Judicial Assistant

Job Requisition ID: 66185

Ministry: Justice

Location: Calgary

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Permanent/Temporary: Permanent (3 positions)

Scope: Open Competition

Closing Date: Open Until Filled

Classification: Legal Administration 2

Salary: $2,073.50 – $2,549.41 bi-weekly ($54,118 to $66,539 annually)

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit: https://www.alberta.ca/diversity-inclusion-policy.aspx

The Ministry of Alberta Justice helps ensure that all Albertans can live in safe and resilient communities while having access to a fair and innovative justice system. Working alongside its partners in law enforcement, family justice, health, the judiciary, criminal justice system and other stakeholders, the ministry has a direct or shared responsibility in all elements of the justice system in Alberta. Follow the link to see what else we have to offer: http://www.justice.alberta.ca

The Court of King’s Bench is the Superior Trial Court for the Province, hearing trials in civil and criminal matters and appeals from decisions of the Court of Justice.

Court of King’s Bench of Alberta (albertacourts.ca)

Role Responsibilities

Do you have experience providing Executive and/or Legal Assistant support within a challenging and dynamic work environment? Do you want to work with the busiest court in Alberta, assisting Court of King’s Bench in rendering judgments that will impact Albertans? If so, the Court of King’s Bench has an exciting opportunity to provide executive and legal support to justices in Calgary.

As a Judicial Assistant, working in a team environment, you will be responsible for providing comprehensive administrative and legal support to up to five Justices of the Court of King’s Bench, including but not limited to:
• managing calendars and scheduling appointments
• documenting and processing budgetary/claim expenses
• typing, formatting, editing and proofreading judgments, including researching and verifying case and statute citations, to ensure accuracy of the finished product prior to filing
• researching and preparing correspondence and memoranda of a highly complex and confidential nature
• preparing material for court hearings
• handling sensitive and confidential information
• establishing and maintaining hard-copy and electronic filing systems including organizing and classifying records
• handling incoming telephone inquiries and mail
• coordinating travel arrangements often of a complex nature
• coordinating meetings and conferences, which includes organizing and assembling all documents required
• scheduling judicial assignments
• performing backup duties for other Judicial Assistants
• performing other related administrative tasks as requested

As the ideal candidate, you will possess strong communication and problem-solving skills and will be highly motivated and creative in managing multiple projects with competing deadlines. It is imperative that the ideal candidate has worked solely for at least three executives, lawyers, or judges.

You will have daily contact with the judiciary, lawyers, Court personnel, unrepresented litigants and others. Your excellent interpersonal skills will be needed to liaise with these key stakeholders before, during, and subsequent to Court proceedings.

The successful candidates must act in a responsible and professional manner reflecting the fair and equitable delivery of justice in Alberta.

To succeed in this role, you must have excellent attendance, as well as exercise a high level of professionalism, flexibility, and attention to detail. You will also possess strong leadership skills and have a well-developed ability to work independently. Having excellent knowledge of the court system, court procedures and relevant legislation will allow you to identify and deal quickly with complex technical problems as they arise.

Competencies for this position include:
• excellent communication and judgement
• time management skills
• attention to detail
• punctuality
• ability to multi-task
• ability to work independently and without supervision
• conflict management skills
• dependability
• professionalism
• flexible/adaptable
• diplomacy
• tact

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf

The successful candidate will demonstrate the following competencies:
• Agility: Ability to anticipate, assess, and readily adapt to changing priorities, manage resilience in times of uncertainty and effectively work in a changing environment.
• Develop Networks: Proactively building networks, connecting and building trust in relationships with different stakeholders.
• Build Collaborative Environments: Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.
• Systems Thinking: The work done within the APS is part of a larger integrated and inter-related environment. It is important to know that work done in one part of the APS impacts a variety of other groups/projects inside and outside the APS. Systems Thinking allows us to keep broader impacts and connections in mind.
• Creative Problem Solving: Ability to assess options and implications in new ways to achieve outcomes and solutions.

Qualifications

All applicants must include a cover letter. Applications without a cover letter will not be considered. In your cover letter, please give us a brief overview (approximately 300-400 words) of why you are suitable for this role. Your grammar and punctuation will be assessed.

A two-year diploma in a related field (e.g., Legal Assistant, Legal Administration, and Paralegal) supplemented with at least one year progressively responsible related experience is a requirement.

Equivalencies will be considered on the basis of one year of education for one year of related legal experience or one year of legal experience for one year of related education.

Preference will be given to candidates with 10+ years of directly related Legal Assistant, Judicial Assistant and/or Executive Assistant experience.

Assets include:
• Previous experience as a Judicial Assistant supporting three or more Justices or Judges.
• Previous experience as an Executive Assistant supporting three or more Executives.
• Previous experience as a Legal Assistant supporting three or more Lawyers.
• A Legal Assistant diploma.
• Experience working in a Court environment, preferably with the Court of King’s Bench.
• Experience working in a M365 environment.
• Experience using, applying and understanding legal terminology.

Candidates may be asked to do further testing.

Selected candidates will be asked to complete typing and grammar tests prior to scheduling an interview. Typing speed of at least 60 WPM is required but at least 80 wpm is preferred.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards

Notes

There are 3 permanent positions in the Court of King’s Bench – Judicial, Calgary, full-time, working Monday to Friday 8:15AM – 4:30PM, 36.25 hours a week. Overtime may be required with little or no notice.

In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part-time or full-time. For example: January 15, 2006 – June 25, 2009: Assistant (PT three 8 hrs shifts/week).

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Final candidates will be required to undergo a security screening.

Links and information on what the GoA has to offer to prospective employees.
• Working for the Alberta Public Service – https://www.alberta.ca/advantages- working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) – https://www.pspp.ca
• Alberta Public Service Benefit Information – https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development – https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.

“Excerpt from the official job listing”

See full job description from the company website.

Job Summary

The Judicial Assistant supports court operations by managing schedules, preparing legal documents, and facilitating communication between judges, lawyers, and staff. This role ensures efficient administrative processes, maintains confidentiality, and contributes to the smooth functioning of the judicial system.

About Us

The Government of Alberta provides essential public services that strengthen communities and ensure justice, safety, and equity. Our teams apply professional expertise and dedication to deliver programs efficiently while addressing the evolving needs of Albertans. Employees contribute to meaningful initiatives that improve societal well-being and uphold legal and ethical standards. Collaboration, accountability, and innovation are central to our approach, allowing staff to grow professionally while positively impacting the province.

Culture and Work Environment

We foster a professional and inclusive environment where employees are encouraged to develop skills, share knowledge, and collaborate across departments. Open communication, mentorship, and supportive leadership guide our staff in achieving goals while maintaining work-life balance and job satisfaction.

Why Work With Us

Working with the Government of Alberta offers opportunities to contribute to the judicial system and public service. Employees gain professional development, exposure to complex legal processes, and a chance to make meaningful societal contributions while benefiting from comprehensive benefits and a stable work environment.

Key Responsibilities

• Manage judges’ schedules and court calendars.

• Prepare and review legal documents and correspondence.

• Coordinate communication between legal staff, clients, and external parties.

• Maintain confidential case files and records.

• Support administrative procedures and operational efficiency in courts.

Key Qualifications

• Diploma or degree in legal studies, administration, or related field.

• Knowledge of legal terminology and court procedures.

• Strong organizational, communication, and problem-solving skills.

• Ability to handle confidential information with discretion.

• Experience with office software and document management systems.

Benefits & Perks

• Health, dental, and vision insurance.

• Pension and retirement savings plans.

• Paid leave and flexible work arrangements.

• Professional development and training programs.

• Opportunities for career advancement in public service.

Location Insights

• Based in Calgary, a vibrant city with professional networks and cultural amenities.

• Easy access to public transportation and government offices.

• Opportunities to engage with community and legal professionals.

Summary Table

Common 5 Interview Questions and Tips

1. Describe your experience with court administration. (Provide specific examples.)

2. How do you handle confidential information? (Emphasize discretion.)

3. How do you manage multiple priorities under tight deadlines? (Show organizational skills.)

4. Describe your experience preparing legal documents. (Demonstrate accuracy.)

5. How do you support effective communication within a legal team? (Show collaboration.)

Market-Based Salary Overview and Analysis

Judicial Assistant roles in Alberta typically range from $55,000 to $70,000 annually. Public sector positions offer competitive salaries, job security, and benefits, including health coverage, pension plans, and professional development opportunities.

Disclaimer

We aggregate publicly available job listings and link to the original source. We are not the hiring company and do not manage the recruitment process. Please apply only through the official careers website above.

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Join the Government of Alberta as a Judicial Assistant in Calgary. Support court operations, prepare legal documents, manage schedules, and contribute to the efficient functioning of the judicial system.