Human Resources and Payroll Officer

Job description

**Human Resources/Payroll**

The **Human Resources/Payroll Officer** is an individual that is highly motivated, productive and who strives to achieve the highest quality results in a fast-paced, dynamic work environment. They are able to keep up with changes in the laws and ensuring the company is reflecting changes in the policies. The Officer must be highly organized to ensure all employee files are maintained and kept up to date. They would also be responsible for the maintenance of the payroll records. They are comfortable communicating and upholding the policies and procedures created by management.
• *Responsibilities**:

– Create and maintain confidential employee information in the appropriate Human Resource Information System and Payroll Systems.
– Maintain strict confidentiality while dealing with personal information i.e. employee pay, garnishees, benefits, legal settlements, etc.
– Maintains the work structure by updating job requirements and job descriptions for all positions.
– Maintains a pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations; monitoring and scheduling individual pay actions. Maintain detailed knowledge of wages including performance increases and cost-of-living increases and process additions/deletions/changes in coverage and rates of pay.
– Maintain employee deductions related to loans and/or other legal deductions such as garnishments
– Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances.
– Maintains employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management; obtaining and evaluating benefit contract bids with management.
– Track and provide reports on Employee Benefits, such as accumulated sick leave, vacation entitlement, pension plans, group insurance plans, etc.
– Ensure legal compliance by monitoring and implementing applicable human resource federal and provincial requirements; conducting investigations; maintaining records; representing the organization at hearings. Conduct periodic internal control reviews to confirm compliance with internal HR and payroll policies
– Maintain current knowledge of Canadian Payroll legislative/regulatory requirements, ensuring compliance in relation to all employee payroll payments and deductions and related employer obligations.
– Maintain management guidelines by preparing, updating, and recommending human resource policies and procedures.
– Maintain historical human resource records by designing a filing and retrieval system; keeping past and current records.
– Conduct periodic internal control reviews to confirm compliance with internal HR and payroll policies.
– Input and electronically transmit payroll data bi-weekly, and semi-monthly including processing and verification of payroll time entries where required.
– Initiate creation and ensure timely filing of records of employment (ROEs) as required, as well as all external payroll related reporting, including Workers Compensation
– Create annual payroll calendars that ensure timely and accurate payroll processing, payment and reporting
– Assist financial staff, as well as auditors from Revenue Canada, Worker’s Compensation Board and other agencies with detailed inquiries and reports relating to payroll; effectively and efficiently respond to requests, both verbally and in writing, from employees and external agencies on matters relating to payroll, i.e. employment insurance, confirmation of salary, etc.
– Prepare general ledger download information from payroll system and balance payroll registers
– Assist Finance staff on an “as needed” basis.
• *Qualifications/Requirements**:

– Payroll or Human Resources Certification considered an asset
– Three or more years of similar experience
– Excellent attention to detail
– Ability to multi-task
– Must be able to work independently
– Strong written and verbal communication skills
– Ability to work in a fast-paced environment

Carlisle Group offers a highly competitive salary in addition to benefits including company-split Extended Health/Dental plan, Life & AD&D, long term disability and 10 days of paid time off in your first year.

Carlisle Group is an equal opportunity employer
• *Job Types**: Full-time, Permanent

Pay: $52,000.00-$58,000.00 per year
• *Benefits**:

– Dental care
– Life insurance
– On-site parking
– RRSP match

Schedule:

– 8 hour shift
– Monday to Friday
• *Experience**:

– Payroll: 3 years (required)
– Human resources: 3 years (required)

Work Location: In person

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