HR Coordinator – Corporate Services

Job description

Founded in 1976, Startec’s unwavering commitment to solving client problems has driven our growth to become a leader in the engineering, design, manufacture and service of compression and processing and refrigeration systems across North America. Startec Corporate Services is currently searching for an HR Coordinator to work at our Shepard office location (9423 Shepard Road SE., The HR Coordinator will play a critical role in employee documentation, HR system integrity, compliance support, and delivering a seamless employee experience. KEY PERFORMANCE INDICATORS (KPI):

Ensure all HR documentation (employment agreements, change forms, policies) is accurately completed, tracked, and filed.

Support the onboarding and offboarding processes, including orientation scheduling, asset tracking, exit documents, and file closures.

Respond to employee inquiries regarding company policies, procedures, and employment status.

HR RECORDS & REPORTING (Weighting 25%)

Maintain employee master data using spreadsheets, tracking logs and ERP system.

Update and monitor records for vacation, leaves of absence, training, certifications, and other employee lifecycle milestones.

Run periodic reports from Excel to support leadership with headcount, turnover, leave balances, and other HR data.

Maintain and update manual leave trackers for various types of leaves (sick, vacation, personal, etc.).

COMPLIANCE & POLICY SUPPORT (Weighting 10%)

Ensure employee records, policies, and forms are kept in compliance with internal procedures and employment standards.

Help coordinate training tracking, WHMIS compliance, and policy acknowledgments.

HR PROGRAMS & CULTURE SUPPORT (Weighting 10%)

Provide administrative support for HR-led programs such as employee recognition, wellness, training, or performance review cycles.

Support the planning and logistics for social committee events, company announcements, and employee appreciation initiatives.

Assist with internal communications and help ensure HR notices are distributed and understood.

Certificate or Diploma in Human Resources, Business Administration, or related field preferred.
• 1–3 years of experience in an HR administrative or coordinator role.
• Proficient in Microsoft Excel, Word, and Outlook (advanced spreadsheet skills are required).
• We offer competitive wages, training, flexible, dynamic, and exciting work environment.

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