Filing Clerk

Filing Clerk

• Company website link: https://www.hays.com

• Company name: Hays

• Location: Calgary, AB

• Postal Code: T2P 1J9

• Region: Alberta

• Company Office local Address: 630 6 Ave SW, Calgary, AB

• Contact info: +1 403-269-4296

• Email address: info@hays.com

• Country: Canada

• Job Type: Full-time

• Job Average Salary rate: CAD 38,000 – 48,000 yearly

• Currency: CAD

Job description

Role: Administrative Assistant

Length: 2 Month Contract

Location: Calgary/Hybrid 4 days per week in office

Rate: $17/hour

Your new company

Hays Specialist Recruitment has partnered with an Oil & Gas company based in Calgary, AB. We are currently hiring an Administrative Assistant position to join their team on a contract basis. This resource will support the review, organization and digitization of physical employee records dealing with organization benefits and retirement programs. This eight-week contract term is an opportunity to deliver the clean-up and filing of confidential employee files in compliance with Records Retention Schedule (RRS). This candidate will be required to work in-office 3 days per week.

What you’ll do

• Review and file the contents of confidential employee paper files

• Sort specific health, payroll, benefits and pension forms that will need to be digitized

• Work with internal print services team, as required, to coordinate the scanning of digitized files and ensure the appropriate organization/storage of digital files and physical copies

• Escalate questions/concerns to the HR Total Rewards team, as required

Qualifications

• A relevant certificate or diploma in office administration or human resources

• A minimum of 1 year of clerical or administrative experience in a large, complex, corporate environment (preferably in HR)

• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)

• Solid organizational, attention to detail, and time management skills to ensure that work is completed in an accurate and timely manner

• Exceptional judgement and discretion when dealing with confidential documents

“Excerpt from the official job listing”

See full job description from the company website.

Job Summary

The Filing Clerk supports administrative operations by managing and organizing company records, ensuring accurate documentation, and maintaining secure filing systems. This role requires attention to detail, confidentiality, and efficiency to streamline office workflows and contribute to a well-structured administrative process.

About Us

Hays is a leading global recruitment firm connecting skilled professionals with top organizations across diverse industries. With decades of expertise, we deliver workforce solutions that empower businesses and individuals to achieve their goals. Our Calgary team is committed to professionalism, integrity, and building lasting partnerships that drive success for both clients and candidates.

Culture and Work Environment

We foster a collaborative and inclusive environment that values respect, continuous learning, and teamwork. Our workplace encourages innovation, celebrates achievements, and supports career growth, ensuring every team member contributes meaningfully and thrives within a culture of shared success and mutual support.

Why Work With Us

Working with Hays means being part of a trusted global brand that values your potential and invests in your development. We offer opportunities to learn, grow, and advance while contributing to impactful projects that shape careers and transform organizations in the evolving world of work.

Key Responsibilities

• Organize and maintain physical and digital filing systems.

• Retrieve, update, and archive documents as required.

• Ensure accuracy and confidentiality of records.

• Assist with general administrative tasks and support team operations.

• Adhere to company policies and compliance standards.

Key Qualifications

• High school diploma or equivalent; post-secondary education preferred.

• Strong organizational and time management skills.

• Attention to detail and accuracy in record-keeping.

• Proficiency with office software and filing systems.

• Excellent communication and teamwork abilities.

Benefits & Perks

• Competitive salary package

• Comprehensive health and dental coverage

• Paid time off and flexible scheduling

• Opportunities for career growth and training

• Supportive and collaborative workplace

Location Insights

Located in downtown Calgary, Hays offers easy access to public transportation, dining, and professional networking opportunities. The vibrant business district provides a dynamic environment for career development and work-life balance.

Common 5 Interview Questions and Tips

1. Can you describe your experience managing filing systems? – Highlight specific examples of accuracy and efficiency.

2. How do you handle confidential information? – Emphasize your discretion and compliance with policies.

3. Describe a time you improved an administrative process. – Share measurable results.

4. How do you prioritize multiple tasks? – Explain your organization techniques.

5. What motivates you to work in an administrative role? – Show enthusiasm and commitment.

Tips: Research Hays, review common filing procedures, and prepare examples demonstrating attention to detail and teamwork.

Market-Based Salary Overview and Analysis

In Calgary, filing clerks typically earn between CAD 35,000 and CAD 50,000 annually, influenced by experience, industry, and company size. Hays’ salary range aligns competitively with regional market standards, offering a stable entry-level opportunity with potential for career growth in administrative and office support roles.

Disclaimer

We aggregate publicly available job listings and link to the original source. We are not the hiring company and do not manage the recruitment process. Please apply only through the official careers website above.

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Hays is hiring a Filing Clerk in Calgary, AB, Canada. Discover key responsibilities, required skills, company culture, benefits, and salary details before applying through the official careers website.