Executive Office Coordinator

Executive Office Coordinator

Addictions & Mental Health Ontario (AMHO) | Toronto, ON, Canada

Job Details

• Position: Executive & Office Coordinator

• Organization: Addictions & Mental Health Ontario (AMHO)

• Location: Toronto, ON (Hybrid: 1 day in office, 4 days remote)

• Employment Type: Full-time

• Salary: Competitive, with full benefits and pension plan

About the Role

Addictions and Mental Health Ontario (AMHO) is seeking a highly organized and detail-oriented Executive & Office Coordinator to provide advanced administrative support to the CEO, leadership team, and Board of Directors. This role requires exceptional professionalism, discretion, and the ability to balance multiple priorities across departments and external stakeholders.

The coordinator will play a pivotal role in managing calendars, meetings, travel, board support, and office operations while also assisting with events and projects. The position offers an opportunity to contribute to a mission-driven association working to strengthen Ontario’s addiction and mental health system.

Key Duties

• Manage scheduling, travel, and correspondence for the CEO and leadership team.

• Provide administrative support to the Board and its committees, including agenda preparation, minutes, and logistics.

• Organize and coordinate meetings, events, and staff gatherings.

• Prepare, edit, and maintain documents, reports, and presentations.

• Act as the first point of contact for external inquiries via phone and email.

• Maintain office records, supplies, and digital file systems.

• Support organizational projects and event planning, including the Annual Members Meeting.

Requirements

• Post-secondary education in business administration, nonprofit management, or related field.

• Minimum of 5 years’ experience providing executive-level administrative support, ideally in a nonprofit, charity, or public sector setting.

• Excellent communication skills, both written and verbal.

• Proven ability to handle confidential information with discretion.

• Strong organizational, problem-solving, and time-management abilities.

• Advanced skills in Microsoft Office 365, Zoom, and Teams; familiarity with membership CRMs is an asset.

• Bilingualism (English/French) considered an advantage.

Pay & Benefits

• Competitive salary package.

• Defined-benefit pension plan (HOOPP).

• Comprehensive health and dental benefits.

• Three weeks’ vacation to start.

• Hybrid work model (one in-office day per week).

• Supportive, inclusive workplace culture.

About Us

Addictions & Mental Health Ontario (AMHO) represents over 150 organizations that deliver front-line mental health and addiction services across the province. From community-based programs to hospital care, our members provide critical support such as counselling, crisis response, withdrawal management, live-in treatment, and supportive housing.

AMHO is recognized for its evidence-based policy work, advocacy, research, and quality improvement initiatives. With a small but dedicated team, we are committed to transforming Ontario’s addiction and mental health system. Learn more at www.amho.ca.

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